If your agency does not have a contract in the e-Data system, you cannot start data entry. In addition, do not enter any data for a specific contract until it is available in e-Data. Please keep in mind that the e-Data Tech Support project does not have access to the eGrants system and we cannot check the status of your grants. Once a grant has reached “Completed” status in eGrants, it will be imported automatically into e-Data system. The import process runs automatically, every Saturday morning.
The biggest change in the e-Data system this year is the use of 064 contracts which replaced the 041/059 contracts in previous years. When adding classes, groups or pairs linked to the 064 contract, the options for the “Service” field are different. The 064 contract will have options to designate if the class/group/pair is funded through state, federal or a combination of both funds. This will allow programs to correctly track and report the use of their funds. The following options will appear in the Service field when the 064 contract is selected:
This change led to an adjustment of the fields that appear on the class, group and pair screens. The Contract-Program Component field is moved above the Service field since the contract number now decides the options that appear in the Service field. The Service options remain the same as previous years when using a Family Literacy contract (ABE, ESL, ASE). When using an EL/Civics (061) contract, the only Service option available is ESL.
The attached document is a guide to beginning the new year in e-Data. Please review the document before beginning data entry. This file is also posted on our website, along with a few other updated documents. The 2014-15 version of the Educational Functioning Level (EFL) Chart is available for download. We have also posted the 2014-15 version of the e-Data System Manual/Glossary on our website. This file is also accessible from the e-Data home page. The EFL Chart and Beginning the New Year documents can be found on our Help documents page at http://www.ed.psu.edu/isal/edata/e-data-help-documents
We are in the process of building the 2014-15 version of the Microsoft Access template for e-Data. We will inform agencies when the file is ready for download.
For additional information, contact us at eDataTechSupport@psu.edu or 877-857-8869.